Get partners and bookings signed before the season starts
Sponsorship packages, hospitality and facility hire in one branded link. The buyer picks what they want, signs and pays the deposit in the same place.
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Three things you sell, one way to send them
Sponsorship built around the partner
List your assets as items the partner can add, so they build the package they want and the total updates as they choose. Set packages can still sit alongside as options.
Hospitality that's paid for when it's signed
Seasonal boxes and matchday packages go out with the terms and the deposit on the same page. The buyer signs and pays a flat amount or a percentage in one go.
Facility hire signed by everyone who needs to
A school's head and bursar, or a club secretary and treasurer, can each sign the same booking. It's accepted once everyone has signed.
A sponsorship package the partner helps shape
Fixed tiers tend to put your best assets in the top package, and a partner who only wants two of them may not buy at all. List your inventory, from shirt and perimeter branding to digital, hospitality and community programmes, as items the partner can add.
Show the season fee as a recurring charge and activation costs as one-off lines. Embed a matchday or stadium video so the partner sees what they're paying for.
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See whether the renewal has been read
Qwilr emails you the first time a partner opens the renewal and shows how long they spent on each section. You can tell whether they've looked at next season's package or only the price, and call before the deadline rather than after it.
Start from last season's proposal, update the assets and the fee, and set the link to expire on the day your offer ends.
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Block bookings on the same terms every time
Schools, clubs and companies book pool lanes, pitches, courts and function rooms by the term. Give the session count a minimum and maximum so the hirer sets the number, add equipment or coaching as optional items, and take the deposit when they accept.
Cancellation notice, insurance and safeguarding terms sit in a locked block only an admin can edit, so every booking goes out on the same wording. Acceptance form fields can ask for the hirer's insurance details and safeguarding contact.
See how teams work in Qwilr
Sits beside your booking and ticketing systems
Your ticketing platform keeps seats and ticket release, and your booking system keeps the calendar, memberships and invoicing. Qwilr is the proposal the sponsor, hospitality buyer or hirer reads and signs.
Proposals can start from the deal in HubSpot, Salesforce, Pipedrive, Zoho CRM or Microsoft Dynamics 365, and acceptance writes back. Selling event space at your ground? See venue proposal software.
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Start from a sponsorship or hire template
Free to use, and built to be adapted to your club or facility.
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Questions sports clubs and facilities ask
It's software for sending sponsorship, hospitality and facility hire proposals as a web page instead of a PDF or slide deck. Professional and community clubs, leagues, stadiums and leisure centres use Qwilr so the buyer can pick a package, sign and pay the deposit on one link, and you can see when they've opened it.
Yes. List each asset as an optional item and the partner adds what they want, with the total updating as they choose. You can still offer set packages as options alongside. Our guide to writing a sponsorship proposal covers how to present the inventory.
Give the session line a minimum and maximum so the hirer sets the number, and the total follows. Each new term goes out as its own proposal, because an accepted page can't be edited. The venue proposal template is a good starting point for hire.
Yes. Add every signer, such as the sponsor's marketing lead and procurement, or a school's head and bursar. The proposal is accepted once all of them have signed on the page.
Yes. Qwilr emails you the first time it's opened and shows how long they spent on each section. Set the link to expire after the number of days your renewal offer stands, so the price doesn't stay open past the deadline. More on proposal analytics.
No. Qwilr doesn't issue tickets, allocate seats, run a booking calendar or track sponsorship fulfilment. It covers the proposal that wins the deal, and connects to HubSpot, Salesforce, Pipedrive, Zoho CRM and Microsoft Dynamics 365. See all integrations.