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  • Aaron Beashel

Three ways to reduce the time it takes to create a website proposal

As a web designer, your ability to close new business with clients is highly dependent on your ability to craft stunning, successful web design proposals. This often takes time that you may not have – most web designers can’t afford to spend three or four hours to make every single proposal perfect.

You need to spend time on meaningful work (like building websites!)- and the proposal creation process can drag you down if you don’t have a process in place.

Proposals are an integral part of your business- this is one of the final steps before you close with a prospect, win work, and earn money. Despite their importance, creating them can be a burden on your business- often being the most tedious and time-consuming part of your day.

You want to be able to create website proposals faster, as there’s a direct correlation between faster proposal creation and higher acceptance rate; not only that, but it will free up valuable time to devote to more meaningful work.

The only question left is, “How do I create proposals faster?”

Use pre-built templates

Pre-built website proposal templates can be a great starting point, providing you with a structure and some copy to adapt into your own. A quick Google search will provide you with all the inspiration you need to get started, allowing you to get a head start on your proposal creation process and save time.

Starting with a template can also help you save time designing your proposal. Qwilr’s website proposal templates have already been designed for you, so you don’t have to wait for a designer to do it for you.

As a Qwilr user, you’re able to easily change the font, brand colors, image and video assets in the editor to create a stunning visual representation of your brand and personalize the proposal for your prospective client; one of the many advantages afforded to users of online proposal software.


Create your own templates

If you’ve written proposals previously for your business, you can reuse them as templates for future proposals, which can save you a lot of time. This can become difficult to manage, however, when you’re working in a team- tracking content that’s already been sent to prospects can prove to be frustrating.

If you’re a Qwilr user, you can avoid this whole issue by taking advantage of the software’s user interface to create your own template library. This allows you to store any proposals that you think can be reused in the future as a template- putting you in the position to simply fill in the template with your new prospect’s details.

Additionally, you can also save individual content blocks in Qwilr, something that’s especially useful for frequently used content like Terms and Conditions, Pricing, and Contact Us sections of your proposal. Once they’ve been saved in your content block library, you and your team can add them to any proposal instantly.

Automation with CRM Integration

So you’ve looked at pre-built website proposal templates for inspiration and even spent the time to create your own. Your proposal creation process has started to become quite efficient- you’re using both templates and saved content blocks to easily put together stunning, personalized proposals in a fraction of the time.

If you’re sending out high volumes of proposals, this process may start to feel sluggish to you- personalizing is just taking up too much of your time. Enter: CRM integration to save the day.

Your client’s details- their name, company, and email address are likely already in your CRM. Qwilr users have the option to integrate their account with the CRM they use- Qwilr integrates seamlessly with popular CRMs like Salesforce and HubSpot, allowing templates to pull data from existing databases to automatically fill out sections with relevant information. This can save your team a massive amount of time.

Bonus: Qwilr’s Document Generator

We recently built a tool that automatically generates a pack of business documents including proposals, case studies, brochures, and more. Simply fill out a few details and pick a design and you’ll receive a pack of documents to kick-start your business.

Start creating website proposals faster

And there you have it- 3 methods of reducing the time it takes to create your website proposals. Actually, there’s another major tip, but you likely already know it; Practice makes perfect. Get started right away with Qwilr’s website proposal template and start creating more efficiently.

Ultimate Guide to Proposals

Learn the 7 sections you need to have in your proposals to close deals.

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