Be the first name on the brief
Set out your process, your fee structure and your terms of business in one branded link. Clients read it, compare it and sign it in the same place. Made for recruitment agencies, staffing firms and HR services providers.
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Set out the scope, the fee and the terms
One page carries the pitch, the fee schedule and the terms of business.
Pitch while the brief is still open
Open a template, add the role, the market view and the fee, and send.
The pitch lands while the hiring manager is still deciding who to run with.
Quote contingency and retained side by side
Contingency on one role, retained on another, a rate card across a hiring programme.
Set the arrangements in the quote block and let the client choose the one that fits.
Know who read the fee schedule
Qwilr tells you the moment a client opens the proposal and which sections they went back to.
Your consultant calls with a reason, not a check-in.
Your fee structure, laid out the way clients compare it
Fees move with the engagement. A percentage of the package on a permanent hire, a fixed fee on another, a mark-up on a contractor, a monthly rate on an outsourced service.
Qwilr's quote block holds those arrangements side by side. Send one combined fee, a set of options where the client picks a single arrangement, or a list they tick on and off themselves. Extras like psychometric testing or background checks sit as optional line items, and the total updates as the client selects them.
Build the pitch once, tailor it for every client
Your methodology, consultant profiles, sector credentials and placement stories live in the content library. Consultants pull the blocks they need and spend their time on the part that is specific to the client.
Templates are managed by account admins, so the version that goes out is the version the team signed off. On the Scale plan, individual blocks can be locked, which keeps the fee terms and the terms of business exactly as written no matter who builds the page.
See how teams work in Qwilr
Terms of business signed in the same page as the pitch
The client reads the process, reaches the fee schedule and signs the terms of business without being sent to a separate signing tool.
Every accepted page carries an audit trail: who published it, the time and IP of the client's first visit, and the name, email and company of the person who accepted. Download it as a PDF, a JSON file or the agreement itself when finance or compliance asks for a copy.
Explore e-signatures
See which question the client is stuck on
Qwilr reports engagement block by block. A client who spent ten minutes on the fee schedule and moved straight past the timeline has a commercial question, not a process one.
Your team gets an email the first time the client opens the page, so the follow-up happens while the decision is still live rather than a week after the shortlist closed.
Pricing that changes with every role
Fuse Recruitment is an Australian agency of 51 to 200 people. Marketing Manager Nicole Hart moved their outbound collateral into Qwilr after their existing document could not be tailored to the client's industry.
"Our pricing is not the same for each role we recruit, so the pricing varies depending on what type of employee the client needs."
"If I see a page hasn't been opened yet, I reach out to the rep that sent it and have them follow-up with the prospect."
Nicole Hart, Marketing Manager at Fuse Recruitment
Read the Fuse Recruitment story
Connected to the CRM your BD team already lives in
Connect Qwilr to HubSpot, Pipedrive or Zoho from the Starter plan, Microsoft Dynamics on Growth and Salesforce on Scale. Deal data populates the proposal, and the accepted page pushes the outcome back to the deal record, so the consultant who won the account does not have to write it up twice.
Add QwilrPay, powered by Stripe, when you want an upfront retainer paid inside the proposal.
View integrations
How ExtensisHR builds proposals from Salesforce
ExtensisHR replaced 30 to 40 page slide decks with proposals generated through their Salesforce integration. A rep fills in a handful of fields and picks the template, and the proposal is built from them.
"All our sales reps have to do is fill in 9 fields or so. Then select the template they need in the Qwilr module, and that's it."
Amy DeCicco, Senior Vice President, Marketing, ExtensisHR
Read the ExtensisHR story
Get started with a template
Free reusable templates for recruitment, staffing and HR services pitches
Explore proposal templates
Worth reading next
Guides from the Qwilr blog for recruitment and staffing teams.
How to write a recruitment proposal
The eight sections clients compare providers on, and what belongs in each one.
How to write a staffing proposal
Scoping contract and temporary placements, and setting rates clients can sign off.
Proposal vs contract: how to use both
Where the pitch ends and the terms of business begin, and why they belong together.
How proposal tracking lifts close rates
What engagement data tells you about a client's real objection before the follow-up call.
Questions recruitment and HR providers ask
Recruitment proposal software helps recruitment agencies, staffing firms and HR services providers build, send and close the pitch documents that win client accounts. It covers permanent recruitment, contract and temporary staffing, executive search, and outsourced HR services.
Most providers still send this as a PDF or a Word file, which means the fee schedule, the terms of business and the follow-up all live in separate places.
Qwilr puts them in one branded page. Reusable templates for each pitch type, a quote block that holds contingency, retained and fixed-fee arrangements, a signable terms of business section, and engagement tracking on every link.
A complete recruitment proposal covers the provider's understanding of the brief, the sourcing and screening methodology, the consultants assigned to the work, a delivery timeline, the fee structure, the replacement or rebate guarantee, and the terms of business the client signs.
The detail shifts by engagement type. Contract staffing proposals add rate cards and timesheet handling. Executive search proposals add market mapping and a longer assessment process. An outsourced HR proposal adds the service scope, the team assigned and what sits outside it.
Qwilr's recruitment proposal guide works through each section in full.
Yes. Qwilr's quote block supports three package formats. One Combined presents a single total. Single Select gives the client a choice of arrangements and lets them pick one, which suits a contingency-versus-retained comparison. Multiple Choice lets the client select or deselect sections themselves.
For volume hiring, variable line items let you set price ranges by quantity, so the per-placement fee changes once the client commits above a threshold.
Optional line items sit alongside as tick boxes for extras such as psychometric testing or background checks, and the quote total updates automatically as the client selects them.
No. Qwilr does not source candidates, manage your talent pool or track placements. Your applicant tracking system stays where it is and does that job.
Qwilr covers the client-facing document layer: the pitch that wins the account, the fee schedule, the terms of business and the engagement data that shapes the follow-up.
On the sales side, Qwilr connects natively to HubSpot, Pipedrive and Zoho from the Starter plan, Microsoft Dynamics on Growth and Salesforce on Scale, and offers an open API for anything else.
Yes. The same page structure carries all of them. Permanent recruitment proposals lead with the search process and a percentage fee. Contract and temporary staffing proposals lead with rate cards, mark-ups and volume, which the variable line item handling supports directly. Executive search proposals lead with market mapping, assessment depth and a retained fee schedule. Outsourced HR proposals lead with the service scope and a recurring monthly fee, which the quote block handles as a recurring charge.
Qwilr has starting templates for recruitment, staffing and HR consulting pitches, and the blocks are shared, so a provider running several of these keeps one content library rather than several sets of files.