7 E-Signature Benefits Your Sales Team Will Love

Manual paperwork takes up a huge chunk of your sales team's time. Physical documents bounce between desks, stall while waiting for signatures, and have an uncanny habit of disappearing just when you need them most.

But when you replace printing, scanning, and overnight shipping with a few clicks, you give your team back precious hours. Hours they can now spend building stronger client relationships, closing more deals, and driving revenue for your business.

In this article, you’ll learn seven e-signature benefits and how Qwilr takes digital document management beyond basic signing to a professional experience for both your team and your clients.

1. Reduces operational costs

The switch from paper to digital cuts thousands of dollars in expenses that quickly add up across teams and departments. This investment pays off rapidly—research shows that most companies (73%) realize a return on investment (ROI) within just three months of implementation, with 90% seeing returns by the six-month mark.

The cost reductions compound across your organization. With e-signatures, you:

• Eliminate the ongoing costs of paper, printing, and shipping, instantly reducing overhead
• Save on physical storage and filing costs by keeping everything secure and accessible in the cloud
• Prevent costly errors and lost documents with centralized, digital tracking

The combination of hard cost savings and significant productivity gains creates a multiplier effect, making e-signatures one of the most cost-effective tools for growing sales teams.

2. Improved deal velocity

Every bottleneck—every delay—slows down your time to revenue. Electronic signatures remove the friction that slows down your sales cycle.

The impact is huge: proposals with e-signatures are 3.3x more likely to close and close 30% faster than those without.

Documents route automatically to the right stakeholders (legal, finance, and leadership) in the exact order you define. No more hunting down busy executives or waiting for signed papers to arrive by mail.

E-signature software like Qwilr cuts weeks of back-and-forth down in multi-party agreements. For example, parallel signing enables multiple stakeholders to sign simultaneously.

Built-in escalation paths also prevent stalled approvals and give your reps the heads-up to act before the deal goes cold

The ability to sign from anywhere speeds up how quickly deals close. Software company LaunchNotes discovered this firsthand.

The result? Your team maintains deal momentum and gets to revenue faster. That competitive edge helps you consistently outpace rivals who still rely on manual processes.

3. More integrated document management

A digital audit trail captures every interaction with your documents and is a crucial best practice in your e-signature process. See who viewed, signed, or made changes—and when. This comprehensive record proves compliance and provides insights to optimize your process.

Your sales contracts also stay organized in a central hub that connects with your existing tech stack.

This integration is crucial given the volume of contracts organizations handle—research from Forrester shows that 75% of internal departments handle more than 500 contracts per month.

For example, integrate Qwilr and Salesforce to automatically share links, track when buyers view or accept your documents, and update deal records in real time.

Qwilr brings these insights directly into your workflows, making it easy to monitor and manage the signing process

4. Enhanced sales performance tracking

Unlike paper processes which leave you in the dark, digital signatures provide real-time metrics that reveal exactly where deals succeed or stall.

E-signature analytics reveal patterns in your deal flow:

• Which proposals get signed fastest so you can replicate what works
• Where contracts typically stall to help you eliminate bottlenecks in your process
• How different stakeholders interact with documents so you can tailor follow-ups more effectively
• When prospects are most likely to sign, ensure you reach prospects at optimal times to follow up

As a DocuSign alternative, Qwilr shows you how prospects engage with your proposals—down to which sections they read most and which they skip.

Beyond individual engagement, you get a high-level overview that lets you:

• Compare average time-to-signature across teams and regions
• Track conversion rates from sent to signed
• Measure the impact of template changes on close rates
• Identify your top performers' winning practices

These insights help you replicate success across your team. When a top performer consistently achieves high deal momentum, you can break down their process, identify what’s working, and roll out those strategies to the rest of your team—driving better results for everyone.

5. Improved compliance and security

E-signature platforms meet rigorous security standards that beat traditional paper methods. Digital signatures create a more secure, compliant environment for your agreements.

Each signature comes with a detailed certificate of completion, giving you an ironclad record that ensures legal defensibility and builds client trust. This validates the signer's identity and proves document authenticity with:

• Unique identifiers for every participant
• Time-stamped audit logs of all activities
• IP addresses and device information

Enterprise-grade encryption protects your data at every stage. Advanced authentication methods—like two-factor authentication and identity verification—ensure only the right people can sign your documents.

Qwilr aligns with global standards and supports legally binding documents across multiple jurisdictions. The platform complies with key regulations in the US (E-SIGN Act, UETA), Australia, the UK, Canada, and major European markets.

This built-in compliance reduces legal risks, audit headaches, and the administrative burden of managing documentation, freeing your team to focus on closing deals.

6. Increased productivity and job satisfaction

Consider the daily grind of document management. Your reps navigate a maze of printing, scanning, filing, and following up on paperwork.

This administrative burden drains their energy, slows their response to clients, and keeps them from the meaningful work of building relationships.

Sales reps spend less than 30% of their time actually selling. Instead, their time goes into admin tasks like chasing signatures and managing paperwork, leaving less time for actual selling.

When you remove administrative bottlenecks, you create space for the strategic work that directly impacts your pipeline and commission.

E-signature tools like Qwilr help reps:

• Write and create a contract in seconds using templates
• Track document status automatically
• Find signed agreements instantly when needed

While the system handles document logistics, reps can focus on high-value activities like understanding customer pain points, delivering tailored solutions, and closing deals faster—leading to faster pipelines and higher close rates.

7. Improved customer experience

Your signature process shapes how customers perceive your brand and influence their decision to move forward.

But what happens when the signing experience falls short?

A clunky signature process frustrates customers, erodes their trust in your brand, and can ultimately cost you the deal.

Qwilr’s intuitive interface guides signers through the process when they’re creating an e-signature. Plus, smart form fields with clear visual indicators pre-fill known information, reducing errors and the hassle of manually completing every field.

Need to update terms mid-discussion? Make real-time changes that sync instantly across all versions.

No more back-and-forth emails, conflicting document versions, or confusing markups slowing things down.

This streamlined approach respects your customers' time while reinforcing your company's modern, professional image. As a result, you get faster approvals and stronger client relationships built on trust.