Project Management Proposal Template

Secure more projects using the comprehensive Project Management Proposal Template – efficiently showcase methodologies, expertise, and achievements.

Project Management Proposal Template

About this template

Win more project management contracts with our Project Management Proposal Template. Designed to showcase your methodologies, expertise, and success stories, this visually engaging template demonstrates your capabilities and helps you secure more business.

Capture the attention of potential clients by highlighting your unique approach to project management and the value you deliver. Our Project Management Proposal Template is tailored to present the best of your offerings, driving increased interest and bookings for your services.

What's included?

  • Introduction
  • Initiation
  • Planning
  • Execution
  • Monitor and control
  • Closure
  • Cost summary

About the author

Shay Webster, Head of Finance & Operations

Shay Webster|Head of Finance & Operations

Shay heads up Finance, Legal, HR & BizOps functions at Qwilr. Prior to his time at Qwilr, Shay founded a startup-focused management training marketplace – which grew organically to 300+ users from 100 startup & scaleup organisations, generating $150k of revenue in less than 9 months.

A project management proposal is a document that outlines the scope, goals, and requirements of a project. Typically written by project managers, it is presented to stakeholders, clients, or potential investors. A well-structured proposal should clearly state the project's objectives, execution plan, and expected outcomes, showcasing the efficiency and professionalism facilitated by proposal builder software.

The importance of a Project Management Proposal:

  1. Foundation for success: The proposal serves as the first step in the project management process, setting the tone for the entire project. A well-crafted proposal can secure funding, establish clear expectations, and prevent misunderstandings that may lead to project failure.
  2. Addressing stakeholder needs: When writing a project management proposal, consider the needs and expectations of all stakeholders, including the project team, clients, investors, and other affected parties. The proposal should outline the project scope, timeline, budget, and required resources.
  3. Detailed execution plan: Include a comprehensive plan for project execution, encompassing milestones, deliverables, and quality standards. Address potential risks or challenges that may arise during the project and provide a plan for mitigating those risks.

A project management proposal should be used in situations where a project needs to be initiated. It is a tool used to gain support from stakeholders, clients, or potential investors, and lays out the details of the project.

A few common scenarios are:

Client acquisition: The proposal can persuade a client to hire your project management team by showcasing your expertise and the project's benefits.

Securing funding: Investors may be convinced to provide funding for the project based on a well-crafted proposal that highlights potential returns.

Corporate approval: In a corporate setting, a project proposal may be required to obtain upper management's approval before proceeding with the project.

Qwilr's Project Management Proposal Template offers several benefits to project managers:

  1. Time-saving: The ready-made template streamlines the proposal creation process, saving valuable time.
  2. Customization: Personalize the template by adding your own logo, colors, and text to reflect your brand identity.
  3. Easy sharing: Share your proposal effortlessly by emailing a link instead of sending large file attachments, simplifying the process for recipients.
  4. Power user features: Qwilr's template includes analytics, e-signatures, and payment integrations that further enhance the project management process.

Here's a quick video overview of how to get started with this template:

Using Qwilr's Project Management Proposal Template is easy:

  • Choose the template: Click 'Use Template' above and create a Qwilr account.
  • Add project details: Fill in essential information such as the project name, description, and scope.
  • Embed rich media: Incorporate relevant images, videos, ROI calculators and more to enrich the buyer's experience.
  • Customize: Personalize the template by adding your brand colors, fonts, and logo.
  • Preview and share: Review the completed proposal and share it with stakeholders, clients, or potential investors.

A tool packed with features

Brand control

Establish your brand settings once and automatically apply to every piece of collateral.


Collect payments instantly from customers with Stripe or direct to your own payment system.

Security & GDPR

Add security features like password protection and link expiry to protect sensitive content.

Embedded content

Add Calendly links, videos, surveys, Looms, GIFs and more to every page.


Get deals signed on the spot with built-in e-signing ability.

Asset library

Create a library of reusable content for sales reps.

ROI calculator

Showcase your value with an interactive ROI calculator embedded in your Qwilr pages.

Team management

Set up permissions so your team accesses only what they need.

Interactive pricing

Empower buyers with interactive pricing plans and quotes.

Frequently asked questions

The key to writing a good project management proposal is to be clear and concise.

All effective project management proposals are sure to:

  • Outline the goals of the project and the expected outcomes.
  • Define the scope of the project and how it will be executed.
  • Define the timeline, budget, and resources required to complete the project.
  • Summarize the team's experience and qualifications (including any relevant references, testimonials, or case studies).

The key parts of a project proposal include the project overview, scope, timeline, budget, resources, and project management approach:

  • The project overview should provide a brief summary of the project and its key objectives.
  • The scope should define the boundaries of the project and what will be included or excluded.
  • The timeline should outline the major milestones of the project and their deadlines.
  • The budget should detail the cost of the project, including any contingencies.
  • The resources should outline the team members, equipment, and other resources required to complete the project.
  • How the project will be managed – including the communication plan, risk management plan, and quality assurance plan.

A project proposal should include a clear and concise statement of the problem or the opportunity that the project aims to address, the objectives of the project, the scope of the project, and the methodology used to accomplish the objectives.

You should also include a timeline, budget, and resources required to complete the project. Additionally, you should include a description of the project management approach, including the communication plan, risk management plan, and quality assurance plan.

Finally, include a summary of your team's capabilities and experience, as well as any relevant references, testimonials, or case studies.

A compelling project proposal is clear, concise, and persuasive.

  • It should provide a compelling argument for why the project should be undertaken and how it will be accomplished.
  • This requires a well-defined problem or opportunity statement, achievable objectives, a well-written description of the project's scope, timeline, budget, and methodology.
  • Be sure to provide evidence of your team's capabilities and past success, as well as any testimonials or case studies that support your proposal.
  • Ensure your project proposal is visually appealing and easy to read.