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Event Planning Proposal Template

Use Qwilr's event planning proposal template to create an event proposal that wins you the job. Easily add images, video, seating plans and more, and allow clients to accept and sign the proposal online.

Make a visual statement

Embed videos & images

Showcase your previous events by adding videos or beautiful full-screen images to allow potential clients to see what you're capable of.

Make a visual statement

Add interactive quotes

Add an interactive quote to your event planning proposal so clients can see what the pricing would look like if they go the fancy catering option. Present upsells and different event options to increase revenue for your business.

Make a visual statement

Match your brand

Setup your brand styles, including fonts, colours, logos and more so that your event planning proposal matches your brand perfectly.


Share it as a responsive webpage

Publish and share your event planning proposal as a responsive webpage that looks great on desktop, tablet and mobile, or download it as a PDF and send via email.

Make a visual statement

Works on desktop, tablet & mobile

When you share your event planning proposal as a responsive webpage using Qwilr, it looks great on all desktop, tablet & mobile devices.

Make a visual statement

Protect your proposal from prying eyes

Ensure your event planning proposal is only seen by the intended people by adding password protection, time limits, view limits and more.

Make a visual statement

Add it to your website

Setup a custom domain (i.e. to make it look like the proposal is part of your website.


Allow clients to accept and sign online

According to research, digital signatures can reduce proposal turnaround time by up to 80%. Get your event planning proposal approved faster by allowing prospects to accept and sign your proposal online.

Make a visual statement

Know the moment they view it

Receive a notification via email when your event planning proposal is viewed, or connect to Zapier to get notifications via SMS, Slack, Facebook Messenger and more.

Make a visual statement

Get signatures quickly

Get a signature quicker by allowing prospects to add their signature online, and it's as legally binding as a paper signature.

Make a visual statement

See the full history in your CRM

See when your prospects view and accept your event planning proposal in the timeline view of your CRM.

See the template in action

Frequently Asked Questions

What is an event planning proposal?

This event planning proposal has been designed to help your sales team land event planning clients and event planning work. Qwilr can be easily integrated with most major CRM systems so that pricing and other important data can be centralised in one place, minimising human error, saving time and increasing your team’s efficiency. Upon sending your proposal, Qwilr helps gather detailed actionable insights for your team so you can understand how your leads are interacting with the proposal sent. And, once your lead is ready to sign, they can choose the service package they’re after, e-sign and pay all in one go.

Why use Qwilr to create an event planning proposal?

Qwilr is proposal software that simplifies the sales process for your team. With the help of Qwilr, your team can establish the pieces of collateral that you want to apply to every sales proposal while customising components that you would like tailored for every individual customer.

Qwilr also seamlessly integrates with your CRM system, so your customers can get interactive pricing through a beautifully designed and interactive proposal.

Detailed analytics on how leads interact with your proposal are also provided, giving your team invaluable insights on how to optimise your pitches.

And, once the client is ready to sign, they can do so by selecting the sales package they want through the e-proposal sent, sign and pay all in one go and all through any one device.

Can I add Live Chat to my event planning proposal?

Qwilr proposal software integrates with major live chat software tools such as Olark and Intercom.

Embedding these tools on your proposal means that prospects have the option to chat directly with your team in real-time if they have any questions about the proposal sent.

This optimises the sales experience as well as allows your company to get the contract signed faster!

Can I generate an event planning proposal from my CRM software?

Yes! Qwilr directly integrates into major CRMs such as Hubspot and Salesforce so you can create your sales proposal all in one place, incorporating all the information you have about the sales lead directly from your CRM into the proposal.

Can I integrate my event planning proposal with my accounting software?

Yes! Qwilr works directly with the major industry accounting software platforms so that once your sales prospect accepts the proposal, an invoice is automatically created and drafted in the major accounting platform of your choice.

The information in the final proposal accepted by the client will also already be inputted in the invoice. So now, all you have to do is to send it off!

What kind of content can I add to my event planning proposal?

Qwilr gives your sales proposal the much-needed makeover that traditional, static PDF proposals have needed for years. From interactive Google Map embeds to pricing blocks that let customers add and remove service items as they please, with Qwilr, you can really set your proposal apart from your competitors and maximise your company’s sales conversions.

Start winning with Qwilr today

Start a free trial or get a personalized product demo from the Qwilr sales team.