Consulting Quote Template

Enhance billing and client relations with the user-friendly Consulting Invoice Template – ensure accurate invoicing and a polished appearance.

Consulting Quote Template

About this template

Simplify billing with our Consulting Invoice Template. Designed for easy customization, this template ensures accurate invoicing and a professional appearance, improving client relationships and payment efficiency.

Streamline your invoicing process and enhance your consulting business's reputation with a user-friendly template that presents your fees clearly and organized. Our Consulting Invoice Template facilitates timely payments and fosters positive client interactions.

What's included?

  • Scope of work
  • Quote
  • Contact

About the author

Jess Tassell, Fractional CMO

Jess Tassell|Fractional CMO

Jess is the Fractional CMO at Qwilr, looking after product marketing, growth, content functions and more. Prior to Qwilr, Jess was the International CMO of StubHub International (eBay owned $5B marketplace), where she led a team of 44 marketers across 69 markets. Jess also has extensive strategy consulting experience in Australia and the United States from starting her career at EY.

A consulting invoice is an essential document that outlines the services provided by a consultant and the amount due in exchange for those services. It serves as a record of the work completed and the payment agreed upon, making it an important tool for both the consultant and the client.

Consulting invoices are used by a wide range of professionals, from business consultants to freelance writers, and are typically issued at the end of a project or on a regular basis for ongoing work. The invoice should include a detailed description of the services provided, the date the work was completed, and the amount due.

While it's possible to create an invoice from scratch using a word processing program or spreadsheet, using a template designed specifically for consulting can save you time and ensure that your invoice looks professional and polished. Many invoicing software options are available, including online platforms that allow you to create and send invoices quickly and easily.

When creating a consulting invoice, it's important to include all relevant information, such as your name or business name, contact information, and any applicable tax ID numbers. You should also clearly outline the services provided, including any expenses incurred, and the payment terms, such as the due date and preferred payment method.

In addition to outlining the services provided and the amount due, a consulting invoice can also serve as a valuable tool for building relationships with clients. By providing a clear and professional invoice, you demonstrate your attention to detail and commitment to quality, which can help to build trust and establish a positive working relationship with your clients.

Whether you're a freelance consultant or operate a consulting business, you need a simple and straightforward invoicing system that's easy to use and provides a professional appearance. Qwilr's Consulting Invoice Template is a perfect solution because it can be customized to meet your specific needs. This template makes invoicing easy and efficient, ensuring that you get paid promptly and accurately.

As a consultant, you know that time is money. You don't want to spend hours creating invoices from scratch or dealing with complicated invoicing software. With Qwilr's Consulting Invoice Template, you can create professional-looking invoices in minutes. This means you can spend more time doing what you do best - consulting with clients and delivering top-notch services.

Another benefit of using Qwilr's Consulting Invoice Template is that it's fully customizable. You can add your company logo, change the colors and fonts, and include any additional information you need. This means you can tailor your invoices to your brand and ensure that they look professional and consistent with your other business materials.

Furthermore, Qwilr's Consulting Invoice Template is designed to be easy for your clients to understand. It includes all the necessary information, such as the services provided, the amount due, and the payment terms. This means your clients will be able to quickly and easily understand what they're being billed for and when payment is due.

Finally, Qwilr's Consulting Invoice Template integrates seamlessly with popular payment gateways like PayPal and Stripe. This means you can accept payments online, which is not only convenient for your clients but also helps you get paid faster.

In conclusion, if you're a consultant looking for a simple, customizable, and efficient invoicing solution, Qwilr's Consulting Invoice Template is the perfect choice. It will help you save time, look professional, and get paid promptly and accurately.

Qwilr's Consulting Invoice Template streamlines your invoicing process, saving you time and effort. Here are some of the key benefits of using this template:

  • Professional Appearance: The template looks professional, polished, and well-designed, making your invoice stand out to clients.
  • Simple to Use: Simply input your information into the template, and you're good to go. Qwilr's Consulting Invoice Template does the hard work for you.
  • Automated calculations: The template automatically calculates the total amount due, saving you time and minimizing errors.
  • Customizable: The template is fully customizable, so you can add your branding, choose your preferred currency, and set up payment terms that work for you.

A tool packed with features

Brand control

Establish your brand settings once and automatically apply to every piece of collateral.


Collect payments instantly from customers with Stripe or direct to your own payment system.

Security & GDPR

Add security features like password protection and link expiry to protect sensitive content.

Embedded content

Add Calendly links, videos, surveys, Looms, GIFs and more to every page.


Get deals signed on the spot with built-in e-signing ability.

Asset library

Create a library of reusable content for sales reps.

ROI calculator

Showcase your value with an interactive ROI calculator embedded in your Qwilr pages.

Team management

Set up permissions so your team accesses only what they need.

Interactive pricing

Empower buyers with interactive pricing plans and quotes.

Frequently asked questions

Writing a consultation invoice is easy, especially if you have a template to work with. Here are the basic steps:

  1. Insert your company name and logo, or any other branding elements that you want to include.
  2. Add your client's name, address, and contact information.
  3. Include a unique invoice number and the date that you created the invoice.
  4. List the services that you provided, along with the hours worked and the hourly rate.
  5. Calculate the total amount due, including any taxes or fees.
  6. Include payment terms, such as when payment is due and how it should be made.

Payment terms for consultants vary, but most consultants require payment within 30 days of the invoice date. Some consultants may require payment upfront, especially if it's a large project or if the client is a new client. It's important to discuss payment terms with your clients upfront to avoid any confusion or delays.

As a consultant, you can charge by the hour, by the project, or a combination of both. The best way to charge depends on the type of work you're doing and what works for you and your clients. Hourly rates are common, but they may not be the best option for large projects or ongoing work. Project-based rates are better suited for those types of jobs. It may be necessary to experiment with different pricing models to see what works best for your business.

Some consultants do require payment upfront, especially if it's a large project or if the client is a new client. However, this isn't always necessary. It's important to discuss payment terms with your clients upfront to ensure that you're both on the same page.

Consultants should be paid according to the payment terms agreed upon with the client. As mentioned earlier, most consultants require payment within 30 days of the invoice date, but this can vary. It's important to set payment terms upfront and communicate them clearly with the client.

Charging an initial consultation fee is a common practice among consultants. This fee ensures that the client is serious about working with you and compensates you for your time. The fee can vary depending on the type of work you're doing and the amount of time you spend on the initial consultation.