Quote Template

Provide accurate estimates with our professional Quote Template – ensure clarity, transparency, and trustworthiness with every prospect.

Quote Template

About this template

Ensure client satisfaction with our interactive quote template. Designed for precision and professionalism, this template enables your team to generate detailed, clear, and transparent quotes in just minutes.

Present reliable and trustworthy estimates that accurately reflect the scope of work, costs, and timelines, ultimately fostering strong client relationships and driving business growth.

What's included?

  • Introduction
  • Pricing quote
  • Client testimonial
  • Contact us
  • Terms and conditions

About the author

Shay Webster, Head of Finance & Operations

Shay Webster|Head of Finance & Operations

Shay heads up Finance, Legal, HR & BizOps functions at Qwilr. Prior to his time at Qwilr, Shay founded a startup-focused management training marketplace – which grew organically to 300+ users from 100 startup & scaleup organisations, generating $150k of revenue in less than 9 months.

A business quote, generated through software for proposals, is a crucial document that enables potential clients or customers to comprehend the scope and cost of a project or job. It serves as a professional communication method, setting expectations for the work to be carried out.

When crafting a business quote, it's vital to consider all factors that could impact the project's cost, including materials, time requirements, and potential challenges. By accounting for these factors, the quote can offer an accurate estimate of the project's overall cost.

Business quotes are commonly employed in industries such as construction, home improvement, and professional services, catering to projects of various scales—from small home renovations to large commercial construction endeavours.

A job quote provides an estimated total cost of a project, whereas an invoice is a bill sent to the client upon project completion. Quotes are given before work commences, and invoices are issued after its conclusion.

The key distinctions to be aware of are:

  1. Cost Accuracy: Quotes offer cost estimates, which may differ from actual costs due to complexity or unforeseen circumstances.
  2. Legal Binding: While quotes are typically not legally binding, invoices are.

To ensure accuracy and avoid surprises when preparing a quote, include details such as the scope of work, timeframe, and required materials.

In essence, quotes anticipate project costs, while invoices charge clients for completed work.

Qwilr's Quote Template, powered by proposal software, is an indispensable tool for streamlining business processes and offers a few key advantages that will help to ensure you can close your accounts receivables faster:

  1. Simplicity: The user-friendly interface allows for the creation of professional-looking quotes quickly without requiring design or coding skills.
  2. Customizability: The template is fully customizable, enabling the incorporation of branding, images, and layout adjustments to reflect your unique brand identity.
  3. Mobile-responsive: Designed to adapt to any device, it ensures a seamless experience in today's mobile-first world.

It's through these key distinctions you can create a compelling buyer experience, and in turn, minimise the time to close out your accounts receivables.

Qwilr's Quote Template is an excellent way to streamline your business operations and expedite the quote creation process.

Here are some additional tips and tricks to help you maximize the potential of this powerful tool:

1. Customize your template for maximum impact

While the default Quote Template serves as a solid starting point, you can enhance it by customizing it to meet your specific needs.

Consider incorporating your company's branding, modifying the color scheme to match your website, or adding extra sections to emphasize your unique value proposition.

2. Leverage Qwilr's integrations to save time

Qwilr connects with various popular business tools such as Salesforce, HubSpot, and Zapier.

By integrating Qwilr with these platforms, you can automate your workflow and minimize manual data entry. For instance, automatically generate a new quote in Qwilr when a new lead enters your CRM or send a follow-up email once a quote is accepted.

3. Showcase testimonials and case studies

Building trust with potential clients is crucial, and one effective method is to display your past successes.

Consider featuring testimonials from satisfied customers or case studies that demonstrate your expertise and history of delivering results. By highlighting past achievements, you can instill confidence in potential clients regarding your ability to fulfill their project requirements.

4. Simplify quote acceptance and payment for clients

Qwilr's Quote Template enables clients to accept your quote and pay directly using embedded payment options.

Enhance the process further by including a clear call-to-action and adding a payment option so you can collect funds directly from clients when they receive your invoice.

A tool packed with features

Brand control

Establish your brand settings once and automatically apply to every piece of collateral.


Collect payments instantly from customers with Stripe or direct to your own payment system.

Security & GDPR

Add security features like password protection and link expiry to protect sensitive content.

Embedded content

Add Calendly links, videos, surveys, Looms, GIFs and more to every page.


Get deals signed on the spot with built-in e-signing ability.

Asset library

Create a library of reusable content for sales reps.

ROI calculator

Showcase your value with an interactive ROI calculator embedded in your Qwilr pages.

Team management

Set up permissions so your team accesses only what they need.

Interactive pricing

Empower buyers with interactive pricing plans and quotes.

Frequently asked questions

Using Qwilr's Quote Template, you can streamline the process of sending a price quote to a client.

Simply customize the template with the necessary details, such as the project scope and estimated cost, and then send it directly to the client through the platform.

Alternatively, you can send the quote via email or through an invoicing tool, depending on your business's tech stack and process.

It's best to send a price quote to a customer as soon as possible.

This allows both parties to have a clear understanding of what will be involved in the project and what the estimated cost will be.

Providing a job quote up front can also help to avoid any confusion or misunderstandings down the line.

Yes, Qwilr's platform allows you to send quotes directly to clients.

Simply customize the Quote Template to suit your needs and then send it through the platform.

The client can then accept or decline the quote with just a few clicks, and even pay directly from your Qwilr page, streamlining the process and making it easier for both parties.