Bid Proposal Template

Outshine competitors with a detailed Bid Proposal Template – efficiently convey project scope, pricing, and timeline.

Bid Proposal Template

About this template

Secure more contracts with our Bid Proposal Template. Designed to outline your project scope, pricing, and timeline, this professional template helps you stand out from the competition and win more bids.

Equip your business with a user-friendly template that streamlines the bidding process and instills confidence in potential clients. Our Bid Proposal Template ensures clear communication and sets the stage for successful collaborations.

What's included?

  • Case study
  • Timeline
  • Build Site
  • Initial estimate
  • Meet our team

A bid proposal is a formal document that a business submits to a client, outlining the proposed cost and terms of a project.

Writing a bid proposal is a crucial step in securing business opportunities. It involves careful planning, research, and attention to detail. The proposal must be customized to the specific needs of the client, showcasing the business's capabilities, experience, and expertise in the relevant field.

When preparing a bid proposal, it is essential to thoroughly understand the client's needs and requirements. This entails conducting research on the client's business, industry, and competitors.

Bid proposals are pivotal in competitive business environments, typically used when businesses vie for a project or contract. In today's competitive market, capturing the attention of potential clients is more crucial than ever, and bid proposals serve as an effective tool for this purpose:

  1. Value Proposition: One of the key benefits of using a bid proposal is its ability to clearly articulate your value proposition to the client.
  2. Project Framework: Bid proposals establish a clear framework for the project or contract, setting defined expectations from the onset.
  3. Client-Centric Approach: When crafting a bid proposal, it's essential to center the client's needs and preferences. This involves comprehensive research into their business, understanding their goals and objectives, and tailoring your proposal to their specific requirements. This client-centric approach enhances your chances of securing the project or contract.

Bid proposals offer a strategic avenue for businesses to compete effectively in the market by communicating their unique value proposition and aligning with client-specific needs.

One significant advantage of utilizing Qwilr's Bid Proposal Template is the time saved. Rather than starting from scratch for each bid proposal, you can leverage the template to create a professional-looking proposal within minutes.

Another benefit is that the template helps you create more effective proposals. It guides you through the process of addressing the client's needs and concerns, with dedicated sections for outlining your approach, detailing qualifications, and presenting pricing and payment terms.

The ability to include images, videos, and other multimedia elements enhances the engagement and informativeness of your proposal.

You don't require specialized design skills or expertise to create visually appealing bid proposals. The intuitive drag-and-drop functionality allows for effortless content addition and arrangement.

Using Qwilr's Bid Proposal template is simple:

First click 'Use Template', create an account and get started with customizing your bid proposal.

You can modify the structure, add your content, and customize the design to make your bid proposal visually appealing and engaging.

Finally, you can share the proposal with your client or prospective customer, and track their engagement using Qwilr's analytics tools.

A tool packed with features

Brand control

Establish your brand settings once and automatically apply to every piece of collateral.


Collect payments instantly from customers with Stripe or direct to your own payment system.

Security & GDPR

Add security features like password protection and link expiry to protect sensitive content.

Embedded content

Add Calendly links, videos, surveys, Looms, GIFs and more to every page.


Get deals signed on the spot with built-in e-signing ability.

Asset library

Create a library of reusable content for sales reps.

ROI calculator

Showcase your value with an interactive ROI calculator embedded in your Qwilr pages.

Team management

Set up permissions so your team accesses only what they need.

Interactive pricing

Empower buyers with interactive pricing plans and quotes.

Frequently asked questions

When writing a bid proposal, you need to follow a professional and systematic approach. Start by researching the client's needs, requirements, and any other criteria that will influence your proposal. From there, you should create a detailed outline or structure for your bid proposal, before filling it out with your content.

Your bid proposal should include:

  • A summary of your solution
  • The scope of the project
  • Pricing and budget breakdown
  • Delivery timelines
  • Your company's credentials, experience, and qualifications
  • References and testimonials

A good bid proposal should be:

  • Well-structured and organized, with relevant sections
  • Clear, concise, and easy to understand
  • Competitive in pricing and terms
  • Address the client's specific needs and requirements
  • Include your qualifications, credentials, and experience
  • Visually appealing with design elements and branding

RFP (Request for Proposal) and Bid Proposal are both used in the bidding process, but in different contexts. RFP is a competitive bidding process that is usually initiated by the client, and it requires a more detailed proposal that usually requires a more extensive compliance with the clients' requirement. In contrast, a Bid Proposal is more simple, does not necessarily require extensive compliance from the propositioner, and may be initiated by either party.

The three main components of a bid proposal are:

  • The technical proposal component, which includes the solution you're offering and how it will solve the client's problem
  • The management proposal component, which covers the delivery timelines, project organization, and risk management plan
  • The pricing proposal component, which details the financial terms and conditions of the agreement

The 4 steps in the bidding process are:

  1. Planning: Defining the scope and requirements of the project, identifying potential bid opportunities and developing a strategy.
  2. Preparation: Preparing a bid proposal, reviewing requirements, identifying potential risks and challenges.
  3. Submission: Submitting the proposal before the deadline, including all documentation required by the client.
  4. Follow-Up: Keeping in touch with the client, showing interest and responding to client queries.