Bid Proposal Template
Outshine competitors with a detailed Bid Proposal Template – efficiently convey project scope, pricing, and timeline.
About this template
Secure more contracts with our Bid Proposal Template. Designed to outline your project scope, pricing, and timeline, this professional template helps you stand out from the competition and win more bids.
Equip your business with a user-friendly template that streamlines the bidding process and instills confidence in potential clients. Our Bid Proposal Template ensures clear communication and sets the stage for successful collaborations.
What's included?
- Case study
- Timeline
- Build Site
- Initial estimate
- Meet our team
Design interactive proposals
Impress buyers with interactive proposals that stand out. Qwilr’s drag-and-drop editor makes it easy to create on-brand, stunning collateral — no design skills needed. Add videos, dynamic pricing, and ROI calculators to deliver a unique experience, while automated brand customizations ensure every proposal looks professional.
Smart automations
Streamline your sales process with Qwilr’s automation tools. Generate personalized proposals, quotes, and pitch decks in minutes by connecting to your CRM. Use templates and dynamic fields to automate content creation and keep your CRM updated. With integrations like HubSpot and Salesforce, Qwilr eliminates manual tasks so your team can focus on closing deals.
Built-in e-sign functionality
Combine stunning proposals, plain-text agreements, and secure e-signatures in one tool. Add print-friendly agreements alongside dynamic content and collect legally compliant e-signatures with ease. Track progress, capture multiple signatures, and close deals faster with Qwilr’s integrated e-sign functionality.
Real-time proposal analytics
Qwilr’s analytics provide full visibility into buyer engagement. Track when proposals are opened, signed, or shared, and get instant notifications for key buyer activities. See what buyers click on, how they engage, and prioritize follow-ups based on real-time insights—all designed to help close deals faster.
Embed dynamic quotes & interactive pricing
Create accurate, engaging quotes that speed up sales. Populate quotes directly from your CRM, showcase pricing as traditional quotes or interactive plans, and upsell buyers with add-ons. Customize quotes with recurring costs, discounts, and multi-currency options. Qwilr ensures every quote is professional and designed to close deals.
Get Paid Instantly with QwilrPay
Simplify payments with QwilrPay. Let buyers pay instantly after reviewing and signing proposals using credit cards, direct debit, or bank transfers (coming soon). Offer part or full payments and track status in real time, removing delays and making it easy to get paid quickly.
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Frequently asked questions
When writing a bid proposal, you need to follow a professional and systematic approach. Start by researching the client's needs, requirements, and any other criteria that will influence your proposal. From there, you should create a detailed outline or structure for your bid proposal, before filling it out with your content.
Your bid proposal should include:
- A summary of your solution
- The scope of the project
- Pricing and budget breakdown
- Delivery timelines
- Your company's credentials, experience, and qualifications
- References and testimonials
A good bid proposal should be:
- Well-structured and organized, with relevant sections
- Clear, concise, and easy to understand
- Competitive in pricing and terms
- Address the client's specific needs and requirements
- Include your qualifications, credentials, and experience
- Visually appealing with design elements and branding
RFP (Request for Proposal) and Bid Proposal are both used in the bidding process, but in different contexts. RFP is a competitive bidding process that is usually initiated by the client, and it requires a more detailed proposal that usually requires a more extensive compliance with the clients' requirement. In contrast, a Bid Proposal is more simple, does not necessarily require extensive compliance from the propositioner, and may be initiated by either party.
The three main components of a bid proposal are:
- The technical proposal component, which includes the solution you're offering and how it will solve the client's problem
- The management proposal component, which covers the delivery timelines, project organization, and risk management plan
- The pricing proposal component, which details the financial terms and conditions of the agreement
The 4 steps in the bidding process are:
- Planning: Defining the scope and requirements of the project, identifying potential bid opportunities and developing a strategy.
- Preparation: Preparing a bid proposal, reviewing requirements, identifying potential risks and challenges.
- Submission: Submitting the proposal before the deadline, including all documentation required by the client.
- Follow-Up: Keeping in touch with the client, showing interest and responding to client queries.