Three ways to reduce the time it takes to create a construction proposal


There is no doubt the construction bidding process can be extremely frustrating. In a race to remain profitable, companies will bid on as many projects as possible and mistakenly undercut their services.

This does not lead to success, it leads to burned out contractors with low bid-to-win ratios. These ratios are detrimental to a business; not only are they a waste of time, but your business is in a risky spot if you can’t afford to properly manage the projects you do win.

No matter how important proposals may be, creating them can place a serious strain on time and resources. Creating construction proposals can be the most time-consuming part of your day, especially if there’s a chance your prospect won’t sign by the time you get it in their hands.

You want to be able to create construction proposals faster; not only would it save you valuable time that could be better spent on more meaningful work, but there’s a correlation between faster proposal creation and higher acceptance rates.

The only question remaining is, “How do you create proposals faster?”

Use pre-built templates

Pre-built construction proposal templates can be a fantastic starting point for a busy office that’s short on time. This provides you with the structure you need to create a successful proposal with some copy that you’re able to adapt into your own.

A quick Google search gives you countless different templates to gain inspiration from, allowing you to jumpstart your proposal creation process while saving you time.

Starting with a template can also help you save time when designing your proposal.

Qwilr’s construction proposal template has already been designed for you, so you don’t have to wait for a designer to do it for you. You can easily change the font, brand colors, image and video assets in the editor to suit your brand and personalize the proposal for your client; one of the many advantages of using online proposal software.


Create your own templates

If you’ve spent time and resources to write a proposal in the past, you can reuse this as a template for future proposals which can save your team a lot of time.

That being said, it can be difficult to keep track of all the content you’ve already sent off. This is especially true if you’re working as part of a team and your proposals are spread across multiple devices.

You can avoid this issue as a Qwilr user: simply take advantage of the software’s ability to create content and curate your own template library, storing any of the proposals you dream up and allowing you to reuse in the future. 

Not only that, but you can save individual blocks of content in Qwilr – allowing you to insert content on demand that you may use frequently. Sections such as Terms and Conditions, Pricing, and Contact Us can be easily added to your proposal once they’ve been saved in your block library.

Automation with CRM Integration

Now you’ve browsed the internet’s endless collection of pre-built templates and used them for inspiration to create your own proposals, your proposal creation process has become quite efficient.

You’re combining templates and saved blocks like a pro, adding your own brand assets to generate well-designed, personalized proposals in a fraction of the time.

However, there will come a time when even this isn’t enough.

If you’re sending out high volumes of proposals, this can feel burdensome. It may not be fast enough for your process and the work you put into personalizing each proposal may start to feel like it’s taking too much of your time. This is when CRM integration can come in handy, saving you and your team a massive amount of time.

Your client’s details, for example, name, company and address are likely to already exist in your CRM. Qwilr users have the option to integrate their account with popular CRMs such as Salesforce and HubSpot which allows templates to pull data from these existing parts of your sales process and automatically fill out sections with the relevant information, saving your team a huge amount of time.


Start creating construction proposals faster

And there you have it   three methods of reducing the time it takes to create your construction proposals.

Actually there’s another major tip, but we all are aware of it.

Practice makes perfect.

Get started right away with Qwilr’s construction proposal template and start creating more efficiently.

Be the first to hear when we publish something new on the blog

Be the first to hear when we publish something new

You're in! Expect the latest delivered to your inbox once a month.

Get updates whenever we post

You're in! Expect the latest delivered to your inbox once a month.